Accessing Your Medical Record

The practice is registered and complies with the General Data Protection Regulation and the Data Protection Act 1998.

Our full Privacy Notice can be read here: Privacy Notice & our NHS Digital Privacy Notice – SDS

For further information on how we use your data please have a look at this leaflet: Leaflet – How we use your information.

Any request for access to notes by a patient, patient’s representative or outside body will be dealt with in accordance with the Regulations.

You will have digital access to your medical records if you have signed up for digital services at  BSOL App. This will give you access to you medical records as and when you require them and will be a live account of the records we hold for you meaning they are up to date. Please be aware that if you are a new patient to our Practice it may take time for your medical records to reach us from your previous Practice.

If you require a one off copy of something from your records and not an active up to date version you can complete this request form: Patient Access to Medical Records Request Form. Send this along with all required forms of ID to - Please be aware all requests can take up to one month to process.

Sharing Your Medical Record

Increasingly, patient medical data is shared e.g. between GP surgeries and District Nursing, in order to give clinicians access to the most up to date information when attending patients.

The systems we operate require that any sharing of medical information is consented to by patients beforehand. Patients must consent to sharing of the data held by a health provider out to other health providers and must also consent to which of the other providers can access their data.

e.g. it may be necessary to share data held in GP practices with district nurses but the local podiatry department would not need to see it to undertake their work. In this case, patients would allow the surgery to share their data, they would allow the district nurses to access it but they would not allow access by the podiatry department. In this way access to patient data is under patients' control and can be shared on a 'need to know' basis.

Summary Care Record

There is a new Central NHS Computer System called the Summary Care Record (SCR). The Summary Care Record is meant to help emergency doctors and nurses help you when you contact them when the surgery is closed. Initially, it will contain just your medications and allergies.

Later on as the central NHS computer system develops, (known as the ‘Summary Care Record’ – SCR), other staff who work in the NHS will be able to access it along with information from hospitals, out of hours services, and specialists letters that may be added as well.

Your information will be extracted from practices such as ours and held on central NHS databases.   

As with all new systems there are pros and cons to think about. When you speak to an emergency doctor you might overlook something that is important and if they have access to your medical record it might avoid mistakes or problems, although even then, you should be asked to give your consent each time a member of NHS Staff wishes to access your record, unless you are medically unable to do so.

On the other hand, you may have strong views about sharing your personal information and wish to keep your information at the level of this practice. Connecting for Health (CfH), the government agency responsible for the Summary Care Record have agreed with doctors’ leaders that new patients registering with this practice should be able to decide whether or not their information is uploaded to the Central NHS Computer System.

For existing patients it is different in that it is assumed that you want your record uploaded to the Central NHS Computer System unless you actively opt out.

General Practice Data for Planning and Research (GPDPR)

For full information regarding General Practice Data for Planning and Research (GPDPR) including how to opt out please click here